Q.  How does a vendor get information related to current contracting opportunities?
A.  Current information may be obtained on the City of Columbia Procurement website, eBidcolumbiasc. You may access this link by clicking on https://columbiasc.ionwave.net. Additional contracting opportunities, including bid solicitations released by other governmental entities, can be accessed through the "Procurement Opportunities"  link found on our website.

Q. How are informal purchases handled? 
A. Departments have been delegated authority for informal purchases for total single orders costing up to $5,000.00. For purchases greater than $5,000.00, the applicable procurement guidelines based on dollar values will apply.   Departments also have the ability to make purchases on their Purchasing Cards up to an assigned single purchase spending authority.  Procurements with a total potential value greater than $25,000.00 will be handled through the City of Columbia's Procurement & Contracts Department and properly advertised in accordance with policy.
Q. Does the City allow telephone quotes? 
A. Telephone quotes are allowed for small dollar valued items and services.  Telephone quotes may be requested by City of Columbia departments or by a buyer in the Purchasing Division in accordance with the City's procurement guidelines.
Q. Does Procurement Division buy for all City offices?
A. The Procurement & Contracts Department handles procurement for all City Of Columbia offices.

Q. How do I contact the Purchasing Division? 
A. The City of Columbia Purchasing Division can be reached by calling 803.545.3470.
Q. What are your office hours?
A. The Procurement & Contracts Department's standard office hours are 8:30 A.M. to 5:00 P.M., Monday through Friday, excluding observed holidays.

Q. What are the bonding requirements? 
A. There are several types of bonds that may be required - Bid Bonds, Performance Bonds and Payment Bonds. See information in the "City of Columbia Procurement Manual Policies and Procedures". Bonds are normally not required for projects.  However, Procurement may require a bond if it is believed to be in the City's best interest. Bonds may be issued by an approved surety firm, or be in the form of a cashier's check.
Q. How do I get information regarding previous contracts?
A. You may request information about previous contracts by contacting the City of Columbia FOIA Office.

Contact Information

City of Columbia FOIA Office
1401 Main Street, Columbia, SC 29201
*All visitors should use the Washington Street side entrance
P: (803) 737-0000
F: (803) 737-4250
Email:  FOIA@columbiasc.net


Q. What if my bid is late? 

A. Bids received after the stated due date and time will not be accepted. The Procurement & Contracts Department releases most competitive bid solicitations through eBidcolumbiasc.  This is a fully automated procurement system.  All bidders must submit their responses online, by the deadline and in accordance with all other terms and conditions, for the bid to be reviewed and deemed responsive.

Q. How can I access bid results and tabulations? 
A. Bid tabulations will be posted on eBidcolumbiasc at https://columbiasc.ionwave.net. To view Bid tabulations, please click on the Closed Bids tab and select the desired solicitation. Click on the Bid tabulations document and then click download to view.
Q. Is there a City of Columbia local business enterprise preference? 
A. Yes

"Local" is based on the Columbia-Newberry Combined Statistical Area (CSA).

A company must be certified PRIOR to bid openings.  A business is NOT considered an LBE unless it has been certified by the LBE Compliance Team. For additional information regarding the City of Columbia's LBE certification program, please click on the link below or contact Ayesha Driggers, Compliance Administrator, Department of Utilities and Engineering at (803) 545-3369.

Local Business Enterprise Program

Q. Is the City of Columbia exempted from sales taxes?   
A. No
Q. Can a contractor or vendor employ illegal immigrants?   
A. In accordance with the South Carolina Illegal Immigration Reform Act, 2008 and the South Carolina Code of Laws prohibits covered persons from entering into covered contracts unless the contractor agreees either (a) to verify all new employees through the federal work autorization programs (and rquire the same from subcontractors and their subs or (b) to employ only qualifying workers as defined by the Act.

 South Carolina Illegal Immigration Reform Act: (A280,R327,H4400 - South Carolina Code of Laws, 1976 as amended) PURCH Adobe small icon 01 28 13